Great Apps for Event Planning Part 1 – Note Taking and List Making

When it comes to planning an event, some of us can use all the help we can get. Hiring an event planner (or enlisting a type-A friend) can help a lot, but you still need to keep tabs on everything. And in many situations, an event planner isn’t a necessary (or affordable) option anyway.

Thankfully, we all have these magical travelling computers called smartphones that we take everywhere we go. With the assistance of the right apps, you can take a lot of stress out of your event planning and special days.

By simply taking down notes as you think of things and making to-do lists for what’s ahead, you take serious control over any party, birthday, or wedding. Even if you have a note app you already use, it might be worth your time to check out the options available.

What You Should Look for in an Event Planning Note App

Obviously you want it to be accessible from your phone, but being able to sync your notes with a tablet or computer will come in handy. Also, it’s very helpful if the app has easy sharing functionality.

That way, you can quickly send notes, lists, or even schedules to people you need to keep in the loop.


Evernote is, of course, one of the most popular note taking apps out of there. There’s a chance you use it already. Evernote allows you to organize and sort notes and lists, syncing them across multiple devices, as well as providing sharing options.

There are both free and paid versions.

The free version actually just had a number of features cut, however, and the paid versions had an increase in price. Evernote is still a top tier app, but many are turning to other options now.

Some find it lacking in personality and user experience as well. If that’s the case for you…

Zoho Notebook

Zoho essentially bills its Notebook app as “like Evernote, but better”. One of the big focuses here is visualization. Zoho uses big tiles, bold colors, and images to organize everything.

It doesn’t have the features of the full Evernote or OneNote (which we’ll talk about in a second), but it’ll cover the basic note taking needs in style.


OneNote is Microsoft’s note taking app that continues to grow in popularity. With OneNote, you have a huge amount of sorting, organizing, and sharing options, allowing you to keep your event planning separate from your personal use.

Easily generate task lists, capture audio reminders, embed videos, and more. Everything is easily sharable, and your notes can be edited by friends and family regardless of whether or not they’re OneNote users.

Just give them a share link, and they can edit from their web browser. No signing in required.

If you’re using Word or other Office products, OneNote can connect them one, but it also works just fine by itself. If you have a stylus device, it’s compatible with that as well.

Best of all, OneNote is free.

Google Keep

Are you a heavy Google user? Do you want to just capture thoughts/ideas as they quickly pop in your head. Then Google Keep might be what you’re looking for. This free app that connects to your Google account, allows you to jot down reminders, capture picture notes, and save ideas for later.

Get to Planning

With your new note app in hand, it’s time to beginning planning your amazing event. If you’re keeping a list of catering in Dayton, Ohio, make sure to add Rudy’s to the list. We offer a wide variety of options to perfectly suit your celebratory needs.

True barbeque as practiced in the American South has 4
main ingredients- quality meats, low temperatures, wood
burning for flavor enhancement, and lots and lots of
patience, which is exactly what we do here at Rudy’s
All Glory be to God!