Common Party Planning Mistakes (and How to Avoid Them)

“It’s just a party. What can go wrong?” 

These are famous last words. 

For the unexperienced, planning a party might seem like a simple, even enjoyable task. But things can quickly become overwhelming as the day approaches. Even basic parties turn into stress-inducing nightmares if you don’t know what you’re doing. 

Lucky for you, we know a few things about planning parties and events. We’ve seen just about every mistake in the book. Here are a few of the more common ones people make. 

Not Having a Backup Plan 

When you’re throwing a party, chances are something will go wrong. Sometimes it will be a relatively minor detail like receiving chocolate cupcakes instead of marble cupcakes. Other times, it’s more serious. 

Your outdoor location is rained out. That crucial piece of equipment you ordered doesn’t arrive on time. The place you’re attending is overbooked. 

When planning a party, look closely at the “make it or break it” elements. Think about how they might fail you, and what you will do if they do. You need to have a contingency plan in place. The hope is that you won’t have to use it, but should an emergency arise, you’ll be very glad it’s there. 

Poor Communication 

Failure to communicate can ruin the best of events. Don’t ever assume the people helping you or attending the event know what’s going on. Explicitly stress the details. Over communicate. Check with people directly and have them confirm that they know what they need to know. 

And on your end, make sure you’re listening to what other people tell you. 

Underestimating Convenience 

People have a tendency to gauge events by how convenient it is for them. That might sound selfish. It probably is a little selfish. But that doesn’t make it any less true. If attending a party is too inconvenient, they won’t come at all. 

If they do come, their experience may be hampered by how inconvenient it was to be there. 

When it comes to planning an event, consider location, time, the cost for your guests, etc. If you’re unsure, talk to the people attending. Get their opinion and feedback, and if needed, make adjustments. 

Assuming the Wants of Others are the Same as Your Own 

Just because you like something doesn’t mean everyone else will. Unless it’s your birthday, you are not planning a party for yourself. Even if it is your birthday, consider what other people will enjoy doing with you. 

The key is to make sure everyone will have a fun time. Speaking of fun… 

Expecting it to Automatically be Fun 

Cramming a bunch of people into a singular location and calling it a party won’t make it automatically fun. Sometimes, it will just make things awkward. You need to think of ways you can get the momentum of the party started. 

Eventually, people will have a fun time on their own. Before that happens, though, they may need some motivation. Think of some good icebreakers, ways to force people to interact and joke with each other. 

Not Having Enough Food 

It doesn’t matter what type of party it is. In the back of the mind of every party attender, there is the expectation of food. Food is the one thing that can save even the most mediocre of events. 

And that’s why running out of food is a mistake you don’t want to make. 

The best way to ensure you have quality food, and enough of it, is to hire a professional caterer for your event. With the variety of options available and the amount of time it saves you, hiring a caterer is more affordable than some may think. 

For affordable catering options in the Ohio area, contact Rudy’s today. Our expansive menu has something for every occasion.  

True barbeque as practiced in the American South has 4
main ingredients- quality meats, low temperatures, wood
burning for flavor enhancement, and lots and lots of
patience, which is exactly what we do here at Rudy’s
All Glory be to God!